COVID-19 and Postgraduate Training
COVID-19: Updates to Postgraduate Training
Updated advice for trainees in the context of COVID-19 – November 2020
As we progress through the weeks since the Covid 19 pandemic began, we have all encountered challenges that we could probably never have envisaged. We have heard from many of you about the ways in which you have adapted your clinical practice, dealt with the absence of colleagues, and in some cases worked in situations that are different to your usual working environment. Some of you may have had to deal with contracting Covid 19 or had to self-isolate. This is all occurring in the context of managing our own personal fears for ourselves and for our loved ones. We would like to pay tribute to the work that you are doing despite the challenges presented.
We are now all coming to the clear realisation that we will need to adapt our clinical practices, perhaps for many months, while restrictions imposed by the pandemic continue. However, it is becoming apparent that within this there are also opportunities. These may be in developing new knowledge and clinical skills, developing leadership skills, reviewing evidence and auditing practice, as well as relationship building both within teams and with other specialties. We may also recognize areas of personal development and reflect on our own responses to new experiences and stress.
Alongside this, many of you may have experienced some difficulty in maintaining your training requirements. We are aware that some clinical and non clinical activities will have been reduced or postponed. As you know, for the current ARP we are providing guidance around contingencies to deal with this and to ensure, as far as possible, that trainees are not disadvantaged by the impact of the pandemic during the last 3months.
Review of contingencies during COVID 19 pandemic for portfolio requirements and ARP – February 2021
As the pandemic continues and the level of restrictions may be variable over the coming months we have reviewed the contingencies related to your portfolio and ARPs as follows:
- We continue to ask trainees to keep us informed of any training changes which occur as a result of the Covid 19 pandemic and which are relevant to your portfolio. This is essential for PGT and for ARP panels.
- The completion of a minimum of one ACE in each placement is expected. These can be completed by telephone or video technology provided your assessor observes in the usual manner.
- CBDs may be carried out using audio or video platforms.
- Educational activities like journal clubs and reflective practice groups have recommenced with many sites utilising audio/ video or blended platforms. The requirements for your portfolio are unchanged. Please discuss with your Educational Supervisor, Tutor or Vice Dean if these educational activities are not available . Please keep us informed if there are ongoing changes. If there have been postponements it is essentail that you submit the evidence for this to your portfolio in advance of the ARP review.
- The home visit learning outcome (BST) may be difficult to attain and this will be taken note of by ARP panels for the duration of these contingencies.
- The SAPE/ psychotherapy learning outcomes will in many cases entail the use of audio or video platforms. This will continue to be acceptable for portfolio requirements at present. Supervision must be provided as previously. The requirements remain unchanged.
- Case Conference and Assessment of Teaching may also be accepted where completed using audio/video platforms.
- ECT may be possible to observe or administer in some training centers. However, travelling to training centers where ECT is administered may not be possible for other trainees. Trainees should submit documentation describing any disruption caused by the pandemic to their ECT training. Depending on the length of time restrictions are in place for, it may be necessary for CPsychI to develop alternative approaches to ECT training.
- Supervisors’ reports continue to be mandatory. Educational Supervisors should specifically comment on any training deficits which have occurred during this placement as a result of the pandemic.
- We would encourage taking time to reflect on all of your experiences, new skills/ challenges and to discuss these with your Educational Supervisor. In the context of Covid 19, there are likely to be many suitable subjects, both clinical and non-clinical, for Reflective Notes. The portfolio requirements for Reflective Notes remain unchanged
- Supervision sessions should continue and may take place by audio or video platforms if physical distancing measures are not possible.
- Any additional activities, clinical and non-clinical can be logged utilising the appropraite form It is important to note that there are no assessment methods for these activities and they cannot replace your training requirements. However, they will be available to ARP panels to consider when they are making their progress decisions if learning outcome attainment has been impeded by the pandemic.
- For purposes of your NANE all periods of sick leave must be recorded and accompanied by the appropriate certification. The regulations are unchanged with regard to your NANE and duration of training.
- Where there have been periods of leave due to advised self isolation as a close contact, this is not be recorded as sick leave for the purposes of your NANE and for the calculation of duration of training. In line with HSE advice you are available to work remotely as required by your service/ supervisor. Training actiities that are provided online, including weekly supervision, continue during this time. Appropriate medical/ HSE advice to self isolate should be provided.
- ARP panels will be kept fully informed of any documentation that is submitted by trainees with regard to difficulties accessing specific training requirements due directly to the pandemic
Due to the challenges imposed to complete the ARP process during the Covid 19 pandemic temporary changes to the ARP appeal system will be necessary. Step 1 appeals can only be accepted under particular extenuating circumstances which must be specified by the trainee at the time of making an Appeal to an ARP decision.
These grounds for appeal include:
- Certified leave where this leave directly impacted on the trainee’s ability to submit material at the time of the deadline.
- Where there is evidence of administrative irregularity or procedural failure and there are reasonable grounds to believe that, were it not for that irregularity or failure, the ARP outcome would have been different.
- There were extenuating circumstances affecting the candidate which were not known to the ARP panel at the time it determined the ARP outcome and, had those circumstances been known to the ARP panel, it is likely that the ARP outcome would have been different.
Where there are grounds for appeal as outlined above the appeal request will be accepted by the ARP panel and the Step 1 appeal may proceed.
BST Clinical Examinations in 2021
The Winter 2021 exam sitting is scheduled to take place online on 12th, 18th and 19th November 2021. Applications will be invited in July. Exact dates will be available soon. Exams will continue to operate online until such time as it is deemed safe to resume exams in a face-to-face format. Please refer to the BST Clinical Examinations webpage for further exam information and updates.
The above advice with regard to WPBAS is also relevant to HSTS. However Senior Registrars tend to complete a greater proportion of CBDs which may be supervised by telephone/ video platforms if required.
We are aware that some Senior Registrars have not been able to access their special interests or research days since the onset of the pandemic. These trainees are advised to submit a revised training placement plan, which outlines the alternative activities undertaken, and their altered work schedule. This can then be linked to their personal development plan. Other clinical and non-clinical activities may be logged in the form ‘Record of clinical and non-clinical activities. There are no prescribed assessment methods for these activities, but they will be available to the ARP panel, if submitted. In addition, the ‘Research Participation End of Year Report’ and the ‘Special Interest Endpoint Report’ should describe any changes in these activities since the Midpoint Report.
Special interest PET: At the commencement of the next placement in July 2020, HST trainees should discuss suitable special interest sessions with their Educational Supervisor which are workable within the restrictions of Covid 19. If travelling to another clinical site is not possible, there may be suitable options available at your own clinical site with another consultant. Also, non-clinical options should be explored e.g. expanding management experience/leadership opportunities/higher degrees and courses, many of which are available online or by distance.
Research days PET: Some research projects may have been paused since the beginning of the Covid 19 Pandemic. Each trainee should discuss with their research supervisors as to how they can proceed. Important work may still be done on literature reviews, ethics applications or writing introductions even if recruitment is paused. Changes in methodology may be necessary or alterations made in other respects. Some of these changes will require revisions approved by a Research Ethics Committee. Where a trainee is planning to commence a research project the feasibility should now include considerations of the current restrictions. There are many opportunities for useful research during the Covid 19 pandemic and some publications are actively seeking submissions on relevant topics.
Similarly there will be many opportunities to carry out risk management and service development projects. These are relevant to the alterations that we are all making to our clinical practice, for example how we liaise with other specialties and primary care, how we work within our MDTs, deliver care to our patients and utilise new technology in our work.
CSCSTs and completion of training
HSTs are advised that while ARP panels may be flexible about how trainees meet their training requirements and are allowing HSTs until the end of their current rotation to do so, all mandatory items must be completed in order to award a CSCST.
Trainees should inform us if you have been redeployed in whole or in part as a result of arrangements being made for COVID 19. Trainees are reminded of the IMC advice to those being redeployed https://www.medicalcouncil.ie/covid-19/ . ARP panels will take account of redeployment when considering training portfolios.
Trainees should also inform us of periods of certified leave related to COVID 19. CPsychI will review these instances on a case by case basis in terms of the impact on duration of training.
Documents relating to these issues should be submitted to firstname.lastname@example.org
In view of the exceptional circumstances we are in, we will temporarily allow HSTs in their final year of training to ‘act up’ as a Consultant for a maximum of 3 months. This is a longer period than our Regulations usually allow but is still consistent with Medical Council of Ireland guidance. Periods of acting up are subject to the following conditions:
- During this exceptional period, Senior Registrars may act up either for their own Educational/ Clinical supervisor or for another Consultant in their service aside from their Educational/ Clinical Supervisor, subject to the agreement of the Senior Registrar concerned.
- Periods spent acting up are agreed in consultation and at the discretion of the Educational Supervisor and granted on an individual case-by-case basis in line with the training needs of the individual Trainee.
- Senior Registrars must be paid at the appropriate Consultant grade for the duration of the period.
- When acting up the doctor is working as a Consultant but has access at all times to a named specialist who has undertaken to provide a second opinion and advice at the request of the doctor who is acting up.
- Each period of acting up must be followed up with a formal supervision session with the Educational Supervisor to report and feedback on the training experience.